For exhibitors

Informations

Every last weekend in April, Münster becomes the German capital of doll art. With more than 150 artists, manufacturers and dealers from more than 15 nations, the International Spring DOLL Festival is a must in the international schedule of events. Nowhere else doll enthusiasts will find such a huge international variety. That’s why collectors, buyers and interested people from around the world flock to Münster. More than 50 percent of the visitors travel more than 100 kilometers to reach the event and more than a half of them do not visit any other doll fair than the International Spring DOLL Festival. Over 80 percent of the visitors of 2016’s fair are planning to come again in 2017. The International Spring DOLL Festival is a unique place to establish contacts in a friendly atmosphere, to meet collectors and to find new customers.

Service for exhibitors
– Regular emails with information prior to the show
– Comprehensive exhibitor documents
– Interpreters on-site (English, Japanese, Russian, Polish, Dutch)
– Free welcome buffet during setup
– Linking in the online list of exhibitors
– Optional extra services: exhibitor excursion on friday and packed lunches during the show

Opening hours for visitors
Saturday April 27, 2019: 10am to 6pm
Sunday April 28, 2019: 11am to 4pm

Set up time for exhibitors
Friday April 26, 2019: 10am to 8pm
Saturday April 27, 2019: 7am to 9.45am
Sunday April 28, 2019: 10am to 10.45am

Venue
Messe- und Congress-Centrum Halle Münsterland
Albersloher Weg 32, 48155 Münster


Exhibition conditions

Organizer:
Wellhausen & Marquardt Medien, Spring DOLL Festival, Hans-Henny-Jahnn-Weg 51, 22085 Hamburg. VAT-ID Number DE 196918012; Authorized representatives of the company: Sebastian Marquardt and Tom Wellhausen.

Location:
Messe und Congress Centrum Halle Münsterland, Albersloher Weg 32, 48155 Münster.

Merchandise:
Antique and contemporary manufactory and artist dolls, doll accessoires and other doll related articles.

Exhibitors:
Industrial manufacturers of dolls and suppliers, dealers and Doll-Artists. The organizers reserve the rights to dismiss applications without providing detailed grounds. In order to ensure a balance of the different types of dolls the admission procedure will be quoted (waiting list if neccessary): 30% Antique & Reproductions; 30% contemporary Artist-Dolls; 30% Reborn; 10% Accessory

Application and Booth Reservation:
Booth reservations are made in the order of received written applications. Cancellations may be made until February 15th 2019. After this date full charges will apply and no refunds will be given. Early application will allow more choice of booth placement.

Booth Rent:
The stand rental is 230.00 Euros for new exhibitors and 210.00 Euros only for exhibitors since 2015 per table including the corresponding area, 2 chairs and electricity connection up to a maximum of 3 kW (including consumption). The electricity supply is located in the middle of each table block. Table exhibitors can connect up with their own extension cables free-of-charge; per square meters stand 60.00 Euros, per meters stand partition walls 35.00 Euros. An additional electric supply of max. 3 kW (consumption incl.) 60.00 Euros (all prices plus V.A.T.). Additional services such as walls, electricity supply, rented furniture, etc. will be itemized in the voice. The invoice for the stand rent and so on is to be paid after invoicing.

Payment terms:
Please take note of our payment terms: Invoices will be issued at the beginning of January 2019. Payment is due within fourteen days. If the payment is delayed for more than 14 days, the early booking discount will no longer be valid and the standard price will be charged. Services calculated in advance of the fair are also to be paid in advance in accordance with the due date. Payments on the spot are not possible. If residual claims persist, they must be settled before the start-up, whereby a fee of 7.5% of the invoice amount is payable on site.

Sublet:
A sublet of your booked space/tables is only permissible with the explicit approval of the organiser. The charge for a sublet is 50.00 Euros plus VAT. One table can be shared by a maximum of two artists. The names and contact details of both the artists have to be submitted to the organiser. One of the two persons has to be the designated person of contact for the organiser. This person will also receive the invoice. It is not permissible to split the invoice or the payment. Every exhibitor has to book at least one table or 4 square metres of floor space.

Exhibition Space:
The allocated booth space, including aisle space, must be strictly adhered to. Aisles and emergency exists must be kept clear at any time. The tables provided by the organizers are stable tables. Each exhibitor is asked to check the correct installation of the assigned tables since the organizers are not responsible for possible damage of the goods. The tables at the top ends of the table rows are the property of the organiser. They are not for exhibitors’ use but are available to rent.

Clean-Up:
Each exhibitor is responsible for cleaning up his/her own booth. Any further cleaning or disposal of left-overs will be charged seperatly.

Opening Hours:
To the public: Saturday, April 27th 2019 from 10 a.m. to 5 p.m., Sunday, April 28th 2019 from 11 a.m. to 4 p.m. (To change by the organizers by 15th February 2019 before).

Installation Times:
Installation begins on Friday, April 26th 2019, from 10 a.m. to 8 p.m. and on Saturday, April 27th 2019 from 7.00 a.m. to 9.45 a.m. The dismantling will be on Sunday, April 28th 2019 from 4 p.m. to 8 p.m.

Advertisement:
Advertising for other events, including the distribution and sale of magazines, flyers, books, etc., is only permitted with written authorisation from the organiser. There is a promotion table in the entrance area for exhibitor advertising material. This is the only place other than the exhibitors’ own stands or tables where advertising material may be displayed.

IDs:
Every exhibitor will receive an exhibitor ID, a parking permit and four VIP-Tickets. Additional IDs and parking permits will only be issued if applied for separately. All IDs issued are not transferable and must be worn visibly with the name filled in at all times during the event. Misuse of any ID or parking permit will incur a fine of 400.00 Euros for breach of contract, payable by the exhibitor responsible to the organiser.

Name & Address:
Local authorities insist that each exhibitor must display his/her full name and address in additi on to the booth name plate provided by the organizers.

Fire protection:
Tablecloths and decorative items must comply with the fire protection level B1. If this is not the case, the operator always has the right to insist on removal. If this is not the case, the stand will be completely removed without reimbursement. Corresponding tablecloths can possibly be rented locally.

Price labels:
All goods for sale must have an individual price label. The exhibitor is responsible for any infringements.

Loss and Liability:
The organizers cannot be held responsible for personal injuries or damage of goods, damages caused by lightning, fire, theft, collapse, earthquake, murder, black mailing or robbery as well as for the whole event. The exhibited items are not insured by the organizers. Special arrangements, additions or alterations of these conditions must be acknowledged in written form. Criminal authorities are the Hamburg County Court.

Smoking ban:
During Spring DOLL Festival it is strictly forbidden to smoke in the exhibition halls, even during the set up and disassembly phase.

The conceptual sponsor of the International Spring DOLL Festival is the magazine PUPPEN & Spielzeug (www.puppen-und-spielzeug.de).